To apply, please email your resume to [email protected]
About the Company
Tradespace is an AI-powered intellectual property (IP) management platform on a mission to help innovators protect their groundbreaking ideas. Our AI platform is used by some of the world’s most innovative organizations to develop world-class IP faster and more efficiently. At Tradespace, you’ll be part of a fast-growing Series A startup backed by top investors, working at the intersection of cutting-edge technology and world-changing inventions – from quantum computing and nuclear fusion to life-saving cancer treatments.
Role Overview
In-Person or Remote
We’re hiring a hands-on Financial Operations Analyst to support our CFO as we scale.
Key Responsibilities
- Own customer onboarding in procurement/AP portals; complete vendor registrations and maintain remit/banking info.
- Create and send customer invoices per executed contracts/order forms; ensure accurate coding, dates, tax treatment, and contacts.
- Monitor AR aging and payment status; run a proactive collections cadence and resolve billing issues with customer success teams.
- Onboard new vendors; collect and validate required documentation and banking details.
- Review and approve vendor invoices; verify against POs/contracts, work with CFO to code to the correct GL/category, route for approvals, and schedule payments.
- Coordinate with the Head of Sales to calculate monthly sales commissions; validate attainment/crediting and prepare payout files.
- Process contractor pay runs; validate agreements, hours/rates, and tax documents; execute payments on schedule.
- Review bi-weekly FTE payroll for accuracy; reconcile changes and resolve discrepancies with the CFO firm/payroll provider.
- Identify and implement lightweight process and tooling improvements across AR, AP, and payroll.
Required Qualifications
- 3–6+ years in finance operations/accounting supporting AR, AP, and payroll in a high-growth or venture-backed SaaS environment.
- Strong customer/vendor communication; adept with enterprise procurement/AP portals and resolving PO/invoice discrepancies.
- Advanced Google Sheets/Excel (lookups, pivots, reconciliations).